Thank you for your interest in hosting an HDI chapter meeting! You will find that this is a fun and rewarding way to share your best practices and gain visibility with your colleagues in the D/FW area. It is also a community service and is viewed as a way of giving back to the community.
Hosting a meeting is very simple. At a minimum, we need you to provide three things:
- A meeting room
- A short presentation and tour of your support center (if applicable).
The meeting room needs to fit comfortably at least 50 people, theatre style. Our meeting attendance ranges from 35 to 100 people, depending on the date, location and presentation topic. Usually, the host company provides simple refreshments; cookies and drinks are appropriate. One empty table is needed for our vendor members to display their brochures. This table is also used to display the Chapter Library for permitting members to check books and materials in and out. The best location for this table is near the refreshments. Another table is needed at the entrance to the room for registration.
You can count on the VP of Programs and the Program Committee members to help you plan for all the details of the meeting.
Vendor demonstrations can also be scheduled during the first 30 minutes of the meeting. Requests to provide demonstrations should be forwarded to VP_VendorRelations@dfwhdi.org.
Here is how our normal meeting agenda looks:
1:30 – 2:00 – Networking, refreshments and vendor demonstration
2:00 – 2:30 – Chapter business
2:30 – 3:30 – Main Presentation/QA
3:30 – 3:45 – Networking Break
3:45 – 4:00 – Site tour (if applicable)
Thank you for your service to the support community in the Dallas/Fort Worth area. Hosting a meeting provides you a great way to showcase your operations and facilities.